Senior Secretary (OPS/SS 3)

Posted by & filed under Job Vacancies.

JOB SUMMARY:

To provide Secretarial and Administrative support services to the Manager of a Food Manufacturing Company for efficient and effective operations of the Department.

 

KEY RESPONSIBILITY AREAS:

Technical/ Professional Responsibilities

  • Type and prepare correspondence, reports and other documents for the Department
  • Establishes and maintains a records management system that allows for security and easy retrieval of documents/information
  • Monitor department’s vacation roster to ensure compliance for Department
  • Assist Department Manager with preparation of monthly report for the Operations Committee Meetings
  • Set and confirm appointments for the Department Manager advising of matters requiring prompt attention.
  • Processes incoming and outgoing correspondence
  • Receives and makes telephone calls for the Department Manager

 

Other Responsibilities

  • Performs other related duties assigned from time to time by the Director

 

Technical/ Professional Responsibilities

Required Knowledge Skills and Competencies

Technical/Functional:

The incumbent should be able to demonstrate:

  • Good Interpersonal and Communication skills
  • High level of confidentiality
  • Sound time management and organizing skills
  • Proficiency in the use of relevant computer applications
  • Excellent Microsoft Word processing speed of at least 30 wpm
  • Competent in working with Microsoft Excel and Spreadsheet
  • Excellent Minute Taking skills
  • Excellent Work Ethics

 

Core:

  • Keen Attention to Details and Accuracy
  • Excellent Problem-Solving Skills;
  • Ability to communicate both orally and in writing
  • Ability to work under pressure and meet tight deadlines

 

MINIMUM REQUIRED EDUCATION AND EXPERIENCE;

  • Certified Professional Secretary (CPS/CAP) or;
  • Certificate/Diploma in Secretarial Studies along with;
  • 4 CXC/GCE ‘O’ Level including English Language
  • Two (2) years related experience in an administrative capacity

 

REMUNERATION

  • Basic Salary: $969,655.00 – $1,039,902.00 per annum

 

Applications along with resumes should be submitted no later than Friday, October 16, 2020, to the:

Human Resource and Administrative Services Manager

Email: hrmanufacture@gmail.com

We thank everyone for applying but only shortlisted applicants will be contacted.